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Cataloging and Metadata Librarian

The University of California, Irvine Libraries seek a knowledgeable, energetic, and enthusiastic librarian to provide leadership and expertise in cataloging and metadata creation for the position of Cataloging and Metadata Librarian.  


Reporting to the Head of the Cataloging & Metadata Services Department, the Cataloging and Metadata Librarian is responsible for original and complex contributed cataloging in a variety of Western European languages and in all bibliographic and physical formats, including monographs, serials, print loose-leafs, audiovisual materials, and electronic resources, applying national standards using MARC 21, RDA, LC PCC PSs, AACR2, and the Library of Congress classification system and subject headings.  The incumbent performs name, series, and subject authority work, and contributes or revises name authority records in the national authority files. 

The incumbent manages the Cataloging and Metadata Unit and supervises the unit’s staff which consists of 8 catalogers.  The Cataloging and Metadata Librarian is responsible for training departmental staff and serves as an expert resource person regarding cataloging and metadata within the Department and throughout the Libraries.  The incumbent also serves as the UCI Libraries’ NACO coordinator and will take the lead in our future participation in the Program for Cooperative Cataloging.

The Cataloging and Metadata Librarian maintains awareness of and engagement with national and international trends and developments in cataloging and metadata standards, bibliographic and authority control, and knowledge management.  As a member of the Libraries’ Cataloging Policy Committee, the Cataloging and Metadata Librarian participates in developing local cataloging policies and procedures, and in local implementation of changes in national standards, rules and best practices for cataloging.  The incumbent participates in library committees, task forces, and special projects and is involved in University of California (UC) system-wide initiatives and projects related to cataloging and metadata. 



  • Graduate degree in library science from an ALA accredited institution or equivalent combination of education and experience.
  • Minimum of five years of recent cataloging experience.
  • Experience cataloging a variety of bibliographic and physical formats. 
  • Minimum of one year supervisory experience. 
  • Significant knowledge of and ability to apply the following cataloging tools: Resource Description and Access (RDA), the Anglo-American Cataloguing Rules (AACR2r), Library of Congress Subject Headings (LCSH) and Library of Congress classification (LCC), and MARC21 formats for bibliographic and authority data. 
  • Experience in cataloging materials through a cataloging utility such as OCLC, in an integrated library system environment. 
  • Experience in performing name, series, and subject authority work.
  • Ability to supervise, lead, and work in a team environment.
  • Ability to make decisions independently within the framework of departmental and library policies and goals. 
  • Ability to respond effectively to changing needs and priorities showing initiative and flexibility. 
  • Working knowledge of one or more Western European languages. 
  • Ability to train staff and prepare effective training materials and other documentation. 
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills. 
  • Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within UCI Libraries and the campus.
  • Ability to meet the University of California criteria for advancement and promotion in the Librarian Series.


  • Experience with a national cooperative cataloging program such as PCC (NACO, BIBCO, CONSER or SACO).
  • Experience with special collections cataloging. 
  • Experience cataloging audio-visual formats.
  • Experience with CJK cataloging.
  • Experience cataloging in an academic or research library. 
  • Knowledge of MeSH medical subject headings and NLM classification.
  • Experience with non-MARC metadata schemes.
  • Experience working with digital libraries or institutional repositories. 
  • Working knowledge of German or French.
  • Three or more years of supervisory experience.

The Cataloging & Metadata Services Department

One of four departments in the Research Resources Division, the Cataloging & Metadata Services Department is responsible for cataloging and maintaining access to the Libraries collections in all formats, subjects, and languages.  Including the Department Head, the staff consists of 5 librarians, 16 library assistants, and a varying number of student assistants. The Department consists of three sections:  Catalog Maintenance and Physical Processing and Repair, Cataloging and Metadata, and E-Resources and GPO Docs Processing.  The Department uses OCLC for cataloging and Innovative Interfaces Inc. Millennium as the Libraries' ILS.

The UCI Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of change.  The Libraries consist of the Langson Library, the Ayala Science Library, the Library Gateway Study Center, and the Grunigen Medical Library.  These buildings contain over 3,300 public seats for study and research and provide more than 600 public access computers.  The UCI Libraries have a staff of approximately 140 FTE plus approximately 30 student assistant FTE.  The library collection consists of over 3.4 million volumes and over 137,000 journals and serial titles and an aggressively expanding electronic resources collection.  The UCI Libraries are a member of the:  Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Digital Library Alliance (PRDLA), and International Federation of Library Associations and Institutions (IFLA).

University of California, Irvine

The University of California, Irvine is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles.  Founded in 1965, UCI has a diverse student body consisting of more than 28,000 undergraduate and graduate students.  Among the most dynamic campuses in the University of California system, UCI employs over 1,100 faculty and 9,400 staff.  Consistently ranked among the nation’s best universities, UCI is noted for its top-rated research and graduate programs, extensive commitment to undergraduate education, and growing number of professional schools and programs of academic and social significance.  

Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment.  Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits:  Salary commensurate with qualifications and experience based on the University of California pay scales.  Appointment will be at the Assistant Librarian, Associate Librarian, or Librarian rank with a salary of $48,492-$86,700 plus an annual administrative stipend.Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave.  The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans.  Benefits are equal to approximately 40% of salary.

Deadline for Applications:  Applications received by March 31, 2014 will receive first consideration, but applications will continue to be accepted until the position is filled.  
To Apply:  Qualified applicants who wish to be considered for this position should submit the information requested (cover letter; résumé; and the names, e-mail addresses, and phone numbers of three references, with a statement of each reference's professional relationship to the applicant) via UC Recruit at:  https://recruit.ap.uci.edu/apply/JPF02235.

Upon application, candidates should be in possession of proof of their legal right to employment in the U.S.  In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.
This position description is listed on the UCI Libraries Web site at http://www.lib.uci.edu/about/jobs/librarian-vacancies.html with links to additional Web sites featuring campus and community information.

The University of California, Irvine is an equal opportunity employer committed to excellence through diversity.