UCI Theses and Disserations Manual - Submitting Your Manuscript to University Archives
Proofread every page of your manuscript carefully before submitting it to ensure there are no missing or misnumbered pages.
Throughout your manuscript, and on any forms you submit, ensure that you have used your full legal name as it appears on official University records. Use the exact name of your degree as it is listed in section 6.2., Graduate Degrees Awarded by UCI.
All forms required to submit a master's thesis are online and available in section 5.2 of the manual.
All forms required to submit a doctoral dissertation are online and available in section 5.3 of the manual.
Required
- Two unbound copies of your manuscript on 8.5" x 11", 20- to 24-pound, white, bond finish, 100% cotton paper (original and a copy, without perforations or staples).
The original will have the original signatures of your committee members in permanent blue or black ink, while the copy may have a photocopy of the signatures, as long as it is on 100% cotton paper. - Two manila envelopes, each large enough to hold one copy of the manuscript, with a copy of the title page taped to the front of each for identification purposes.
- Graduate Student Diploma and Commencement Form
The Registrar's Office uses this form to order your diploma and to place your name on the Commencement list. Spring and summer graduates submit this form by the last working day before spring quarter begins (see the UCI Schedule of Classes). Should you miss this deadline, submit it to the University Archives with the other forms. - Dissertation/Thesis Approval Form
Submit two copies (one may be a photocopy).
Optional
- Degree Certification Request Form
Available online at http://www.rgs.uci.edu/grad/students/forms.htm
Because it may take four to six months to receive your diploma, you may submit this form and receive a Letter of Certification that certifies your graduation. Allow ten to fourteen working days to receive your Letter of Certification. If you do not receive the letter in fourteen working days contact graduate studies at (949) 824-4611.
Required
- Two unbound copies of your manuscript on 8.5" x 11", 20- to 24-pound, white, bond finish, 100% cotton paper (original and a copy, without perforations or staples).
The original will have the original signatures of your committee members in permanent blue or black ink, while the copy may have a photocopy of the signatures, as long as it is on 100% cotton paper. - Two manila envelopes, each large enough to hold one copy of the manuscript, with a copy of the title page taped to the front of each for identification purposes.
- Report on Final Examination for the Degree of Doctor of Philosophy Ph.D. Form II
You may submit the original, a copy, or a fax containing the signatures of all your committee members. - Graduate Student Diploma and Commencement Form
The Registrar's Office uses this form to order your diploma and to place your name on the Commencement list. Spring and summer graduates submit this form by the last working day before spring quarter begins (see the UCI Schedule of Classes). Should you miss this deadline, submit it to the University Archives with the other forms. - Dissertation/Thesis Approval Form Submit two copies (one may be a photocopy). Include a permanent address that will be valid for at least four months.
- UMI Doctoral Dissertation Agreement Form
This form is found in the Publishing Your Dissertation brochure from UMI. Complete page A4, and sign and date the back of page A5. This agreement grants UMI the following rights: - The exclusive right to reproduce and distribute your dissertation in microform.
- The non-exclusive right to reproduce and distribute your dissertation in and from an electronic format.
- The non-exclusive right to reproduce and distribute your abstract in any format, in whole or in part.
- One extra copy of your title page and abstract for UMI
- Survey of Earned Doctorates Form
- UCI PhD Exit Survey
Optional
- $65.00 for Copyright Registration
If you wish to have UMI register your copyright, fill out the bottom portion of page A5 in the UMI Doctoral Dissertation Agreement Form. Include a $65.00 money order or cashier's check made payable to PQIL. UMI does not accept personal checks. Include your full name somewhere on the money order/cashier's check. - One-Time-Only Pre-Publication Discount Offer
You may purchase copies of your dissertation from UMI at a discounted pre-publication price. The order form and list of current prices are included inside the UMI Doctoral Dissertation Agreement Form on page A6. Include the cost on the same money order or cashier's check mentioned above. Other options include submitting a separate money order or cashier's check or providing credit card information. - Degree Certification Request Form
Because it may take four to six months to receive a diploma, you may submit this form receive a Letter of Certification that certifies your graduation. If you do not receive the letter in fourteen working days contact graduate studies at (949) 824-4611.
If you plan to publish your work elsewhere, the University Archives will withhold your manuscript for a period of up to six months from your date of submission. This means that your manuscript will be neither cataloged for the UC Irvine Libraries collection nor sent to UMI for microfilming until after that time. A written request to the University Archives must accompany your manuscript containing the following information:
- A statement that you wish the University Archives to withhold your manuscript from circulation
- The length of time for which you wish the manuscript to be withheld (six months or less)
- Your signature
UCI Graduate Division policy no longer allows Ph.D. candidates to delay microfilming of their dissertations for more than six months by filing a Publish Abstract Only Agreement.
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