Duplication Services
Special Collections provides staff-mediated photocopying and digitization services. Use of digital cameras is permitted.
All duplication of materials in Special Collections and Archives is done by staff, who also determine whether materials may be copied. The library reserves the right to refuse a copying order if, in the staff's judgment, fulfillment of the order would violate copyright law, or if size or condition of the material does not permit safe copying. Photocopies larger than 11x17 cannot be made. No more than 20 photocopies may be made from any single published item. Any necessary limitations on copying from archival and manuscript collections are determined when the order is reviewed.
A Request for Reproduction of Manuscript and Archival Materials form must be completed and signed for duplication of materials from manuscript and archival collections, prior to any copying being done. The request form is used for requests for photocopying, scanning, photographic prints, and a researcher’s use of a digital camera.
Researchers may take digital photographs of collections materials under the following circumstances:
- Photographs may be used for research and teaching purposes only.
- All requests must receive curatorial approval, which is subject to the copyright laws of the United States.
- All requests must be approved in advance, and same-day approval often is not possible.
- You must disable any flash mechanism on your digital camera prior to taking photographs.
- The taking of photographs cannot be disruptive to other researchers.
- During photography all items must lie flat on a reading table or on a foam book rest.
- Staff will ensure that all handling of materials is safe and appropriate.
If you require publication-quality images, see the reference librarian to place an order for digital services and to obtain information about permission to publish.
| Pricing | ||
| Photocopies | Up to and including 11 x 17 b&w copies | $0.20/copy |
| Service fee (for orders over 100 copies) | $5.00 fee per every 100 copies | |
| Digital Images | High resolution (tiff) | $10.00/image |
| Low resolution (jpg) | $5.00/image | |
| CDs | $3.00/CD | |
| scans saved as .jpg files are delivered via email. Scans saved as .tiff files are saved to CD and delivered via standard or FedEx mail. | ||
| Shipping | Images delivered via email | No charge |
| Standard mail | $5 minimum per order | |
| FedEx | At cost | |
| Rush Orders | Add 100% to price of total order. | |
| Prices are subject to change without notice | ||
Standard orders are defined as photocopy orders of fewer than 100 pages or digital image orders of fewer than 25 images. We guarantee completion of standard orders within four working days and RUSH orders within two working days. The turnaround time for larger orders cannot be guaranteed.
- No payments may be made in cash.
- On-site researchers must provide a library print card for routine copy orders.
- A check or money order is required for all digital scans, photographic orders, color photocopies, and for photocopy orders for over 100 copies.
- UCI departmental recharges are accepted for all types of orders.
- All digital scans, photographic orders and color photocopy orders must be prepaid.
- A deposit by check is required for all photocopying orders of $25.00 or more. Reference staff will determine amount of deposit based on the size of the duplication services order. The deposit will be approximately 50% of the estimated total fee, as determined by Special Collections and Archives.
This includes b&w and color photos, slides, and color photocopies. Please inquire about current prices: spcoll@uci.edu or 949-824-7227.
