ACADEMIC PERSONNEL COORDINATOR

The University of California, Irvine Libraries are seeking an experienced professional to coordinate academic personnel functions to include librarian recruitments, reviews, and other personnel transactions. The Library Academic Personnel Coordinator will work in a collaborative environment to manage and coordinate the evolving personnel needs of three libraries in a rapidly growing academic institution.

Duties and Responsibilities

Reporting to the Director of Finance and Human Resources, the successful candidate will provide administrative expertise and guidance on all librarian academic personnel activities, ensuring effective communication, facilitation, and problem resolution. The position is responsible for administering the librarian recruitment process and serving as facilitator to ensure a fair and rigorous process to identify and hire excellent librarians who contribute to the success of the Libraries. Recruitment responsibilities include managing the ad development process, creation of a search plan, placement of ads, application screening, and guiding supervisors, search committees, library review committee, and library administration.

The Library Academic Personnel Coordinator provides policy interpretation and advice to supervisors and committees on all librarian personnel transactions in consultation with the Director of Finance and Human Resources, Associate University Librarian for Administrative Services, UCI Academic Personnel, the Office of Equal Opportunity and Diversity, and Campus Human Resources. Together with the Library Human Resources team, the Library Academic Personnel Coordinator identifies opportunities to improve services, systems, policies, and procedures to include training, orientation, website resources, and guidelines. The position also provides support for the Libraries' Human Resources department on non-academic personnel issues as requested by the Director or Associate University Librarian for Administrative Services.

Qualifications

Required:

• Graduate degree in librarianship or human resources, or equivalent substantial experience in either field
• Experience serving as the chair and member of search committees or experience managing recruitments
• Knowledge of personnel issues within an academic environment
• Diplomacy and tact to handle a wide array of situations and people with sensitivity toward individuals involved and a positive outcome for the organization
• Excellent oral, written, and interpersonal communication skills
• Strong organizational skills
• Ability to think analytically and solve problems
• Skill to adapt to change and balance work priorities in a fast paced environment
• Ability to establish and maintain cooperative working relationships and to interact diplomatically with all levels of staff and management throughout the organization
• Strong ability to work as part of a team, contributing regularly to team success.

Desired:

• Progressively responsible experience working in an academic or research library
• Successful experience serving as chair or coordinator of librarian search committee
• Knowledge of issues related to management of represented and non-represented personnel
• Working knowledge of UC academic personnel policies and procedures

The Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of growth and change. The Libraries consist of the Langson Library, the Science Library, the Library Gateway Study Center, and the Grunigen Medical Library. The Langson Library primarily serves the Schools of Humanities, Arts, Social Sciences, Social Ecology, Business, the Department of Education, and Interdisciplinary Studies. The Science Library primarily serves the Schools of Biological Sciences, Medicine, Physical Sciences, Engineering, and Information and Computer Sciences. The Grunigen Medical Library serves the UCI Medical Center, located in Orange, 12 miles from the main campus.

The UCI Libraries have a staff of 273 FTE and an organizational structure that includes the use of teams in conjunction with departments. The library collection consists of over 2.4 million volumes and over 36,500 current serial subscriptions and an aggressively expanding electronic resources collection. The UCI Libraries are a member of the: Association of Research Libraries (ARL), California Digital Library (CDL), Coalition of Networked Information (CNI), Center for Research Libraries (CRL), Council on Library and Information Resources (CLIR), International Federation of Library Associations and Institutions (IFLA) and Scholarly Publishing & Academic Resources Coalition (SPARC).

University of California, Irvine

The University of California, Irvine, is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles. Founded in 1965, UCI is among the fastest-growing University of California campuses, with more than 24,000 undergraduate and graduate students and about 1,400 faculty members. UCI has had an extraordinarily rapid rise to distinction in its first forty years, including membership in the Association of American Universities, ranking tenth among the nation's best public universities by U.S. News and World Report (also among the top fifty research universities), and three Nobel prizes in the last ten years.

Student enrollment is planned to reach 32,000 by 2014 accompanied by a proportional growth in faculty and staff. Nearly 60% of UCI students identify themselves as Asian American, African- American, Chicano/Latino, or Native American. The University offers 40 doctoral programs in addition to the M.D. UCI's academic programs are ranked nationally among the top universities; several doctoral programs are ranked in the top ten.

The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits, which may also include an attractive mortgage program, are equal to approximately 40% of salary.

Salary

Commensurate with qualifications and experience.

Deadline for Applications

Applications received by September 4, 2006, will receive first consideration, but applications will continue to be accepted until the position is filled.

To Apply

Qualified applicants who wish to be considered for this position should send their letters of application, complete résumés, and the names, e-mail addresses, and phone numbers of three references, with a statement of each reference's professional relationship to the applicant, to:

Electronic applications are preferred. Upon application, candidates should be in possession of proof of their legal right to employment in the U.S. In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.

This position description is listed on the UCI Libraries Web site at http://www.lib.uci.edu/libraries/jobs/coordinator.html

The University of California, Irvine is an equal opportunity
employer committed to excellence through diversity.