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Bibliographic Management Software
(e.g., RefWorks and EndNote)
Bibliographic Management Software enables researchers to
collect and manage citations to books, journal articles,
conference proceedings, etc; format them according to precise
styles (e.g., MLA, APA, Turabian, Chicago); and create a
bibliography for use in a research paper or publication.
Depending on the software used, there are many additional
and advanced features that allow you to organize, manage
and store a personal database of your literature citations.
The UC Irvine Libraries support 2 bibliographic management
software packages (RefWorks and EndNote),
but there are other software applications on the market which
you might also consider exploring for personal use: ProCite,
Reference Manage, WriteNote and BibTeX.
RefWorks
RefWorks is a web application accessible from every campus
computer and every off-campus computer that is connected
to the campus network through the VPN
and proxy server. The UC Irvine Libraries have paid for
a campus-wide subscription to this product.
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EndNote
Currently the Libraries provide access to one licensed copy of EndNote version X1 in the
Multimedia
Resources Center (MRC), Interactive
Learning Center (ILC), and in the Grunigen
Medical Library at the UCI Medical Center. Due to licensing restrictions, Endnote X1
is only available to UC Irvine students, faculty, and staff.
For off campus
use of EndNote, students, faculty and staff should buy a
copy of the EndNote software at the UC
Irvine Computer Store. There is no remote access to the
Libraries' copies.
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Importing
ANTPAC records into RefWorks:
- While viewing your search results in ANTPAC, select the
records you want to download by clicking in the check box
to the left of the item.
- Click on the "Save Marked Records" button near the top
of the ANTPAC screen.
- Click on the "View Saved" button at the top of the ANTPAC
sceen.
- A new page will load. Then, click on the "Export Saved" button.
- Choose to send your list to "Local Disk" by clicking
in the radio button to the left of that option.
- Click on the "Submit" button.
- You will then be prompted to Open, Save or Cancel your
request. Choose to save the file.
- Now go to the RefWorks login
page and log into your RefWorks account. If you don't have
a RefWorks account, you should create one now.
- Once logged in, select "Import" from the "References" menu
on the RefWorks page.
- The "Import Filter/Data Source" is "Innovative
Interfaces INNOPAC" and the "Database" is "University
of California - Irvine - ANTPAC"
- If you want the citations to import into a particular
folder, select that folder from the next drop-down menu.Choose
to "Import Data from the following Text File" and click
on the "Browse" button.
- Select the ANTPAC file you saved previously and click
on the "Import" button.
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Exporting
Melvyl Catalog
Records:
- While viewing your search results in the Melvyl Catalog,
select desired records and click Print / Email.
- On the next page select Preview/Print, selected records,
Long (Tagged) format, deselect all, select UC Irvine and
ASCII Format and click the GO button.
- Click Preview / Print to receive the formatted records.
- Choose “save as” from the file menu. Name
the file and save as a .txt file.
- Now go to the RefWorks login page and log into your RefWorks
account. If you don't have a RefWorks account, you should
create one now.
- Once logged in, select "Import" from the "References" menu
on the RefWorks page.
- The "Import Filter/Data Source" is "Melvyl" and
the "Database" is "Melvyl Catalog."If
you want the citations to import into a particular folder,
select that folder from the next drop-down menu.
- Choose to "Import Data from the following Text
File" and click on the "Browse" button.
- Select the Melvyl txt file you saved previously and
click on the "Import" button.
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Importing your EndNote library
to RefWorks:
When importing large amounts of references, it is recommended
to import no more than 2500 records (or 3MB of files) at
a single time. This will ensure a successful import.
- From EndNote, select the correct Output Style for the
export. Under the Edit menu select Output Styles.
- From the list of output styles select RefMan (RIS) Export
select it.
Note: If you do not see this format, choose “Open
Style Manager” from the Edit menu. In the Sytle
Manager window, click on “Find” and choose “Export.” Check
the RefMan format and close the Style Manager. Repeat
steps 1 and 2.
- Select the references you want to export.
- Under the File menu select Export.
A dialog box appears for you to select the location where
you want to save the file. Type a file name and select
a location for importing into RefWorks. Select Text
as your Save As type and click Save.
- Go into RefWorks and from the References menu select
Import.
- Select Desktop Biblio. Mgt. Software as your Import Filter
and EndNote (Ref Man RIS Format) as your Database.
Make sure you select the appropriate Mac or Windows version.
Browse for and select the file you just created from
EndNote.
- Click Import.
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Importing
your RefWorks library to EndNote:
- From RefWorks, select the references to import into EndNote
(no selection is necessary to transfer a complete folder
or library).
- From the References Menu, select "Export".
Note: At the Export screen, you can specify
selected references only, all references, or specific
folders.
- Select "Bibliographic Software" as the Export Format.
Click "Export to Text File".
- The references will open in a new browser window. From
the File Menu, select "Save As...". Type a filename and
select a location for importing into EndNote. Select
Text as your Save As type and click Save.
- Open the appropriate library in EndNote - the library
where the RefWorks references should be imported.
- From the File Menu, select "Import". Select "Choose",
Browse for and select the file you just created from RefWorks.
Select the "Reference Manager (RIS)" Import Option. Select
the appropriate duplicate and translation options. Click "Import".
- The RefWorks references will be imported into EndNote.
- To view the complete library, select References > Show
All (or type Ctrl+H)
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