Student Job Bulletin - Langson Library

Collection Development Student Assistant 

General clerical tasks including photocopying, filing, data entry, preparing mailings, and faxing. Preparation of Collections-related documents using MS Word and MS Excel; knowledge of MS Powerpoint desired but not necessary. Bibliographic searching for books and other research materials using ANTPAC & MELVYL online catalogs (further training provided as necessary). Other tasks as required. 6-10 hours per week.

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Collections Student Assistant  

Assists bibliographer in maintaining and updating Social Science Data Archives web site and related data platforms. Job duty includes running Unix-based data conversion programs, such as converting from SPSS or other files to SDA, preparing data for analysis, data cleaning and consistency checking. Other duties include data input, text scanning and text conversion, and designing and debugging Web pages.

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Education & Outreach Student Assistant

Assist with library outreach events and workshops and the preparation of outreach materials such as flyers, handouts, and buttons.
Participate in collection weeding by reviewing circulation data of titles in selected call number ranges.
Assist with collection maintenance by shifting, shelving, and organizing library materials.
General clerical tasks as needed and other duties or special projects as assigned.

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Google Digitization Project Student Assistant

This position is for a special project working with other team members performing stacks activities that involve book finding, filling carts of books selected for transfer, and packing books. 
More information about the project can be found at

Demonstrate superior attention to detail.  
Able to work under general direction.  
Work with excel spreadsheets - list of items to be pulled from shelves. 
Perform advanced searches of items under LoC Call Numbering to be digitized by Google.  
Maneuver UCI Libraries' compact shelving units. 
Ability to follow through on tasks accurately with attention to detail. 
Accurately flag books and carts based on condition, size, availability, etc. 
Follow basic fragile materials handling. 
Thoroughly inspect items for condition following specific guidelines and sort accordingly. 
Properly load carts of books to be shipped to Google. 
Compile lists of items that will not be sent to Google. 
Create lists of items ready to be processed and shipped to Google using the Millennium integrated library system. 
Compare items on printout list to items on carts to be sent to Google to ensure no items are missing. 
Examine books on problem shelf, accurately identify the problem, and fix problems accordingly. 
Check-in items returned from Google. 
Accurately log all actions into task log. 
Shelve returned material based on LoC call number. 
Identify items with missing barcodes and use barcode generator to produce barcodes for those items. 
Identify problems during day-to-day procedures and communicate them to a supervisor. 
Ability to work comfortably for long periods of time without direct supervision.

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Special Collections Student Assistant

The Special Collections & Archives Assistant I performs at the highest levels of responsibility for handling and preservation of rare books and manuscripts. The student may identify problems based on observed situations and may recommend solutions. The student performs all Special Collections student tasks, including:

Assist supervisor with training of less experienced student assistants
Follow basic rare materials handling and preservation procedures
Page and shelve books and archival collections within complex shelf arrangement systems
Accurately and clearly type or write detailed information on flags, folders, and shelf list cards
Perform advanced MELVYL and ANTPAC searches
Prepare holdings lists and perform quality control for serials and monographs
Photocopy large and complex orders for duplication of rare books and archival material, following procedures for safe handling, sometimes scanning paper documents using a feeder and external drive with specific scan settings; may handle unprocessed materials; may train other student assistants in basic photocopying
Use a flatbed scanner to create digital images of photographic prints, slides, negatives, and documents with specific scan settings
Use a slide scanner to create digital images of slides with specific scan settings
Perform audio and video cassette-to-digital reformatting projects
May staff the desk and provide public service to users in the Southeast Asian Archive
May assist with translation of Southeast Asian and other non-English language materials
Rehouse and label containers for manuscripts and university archives according to archival techniques; perform sorting, arrangement, and minor appraisal tasks for materials, often with little supervision
Create and edit original descriptive information for manuscripts and archival collections using specialized software, including creation of summary content for finding aids and creation of metadata for digital objects
May perform quality control for archival description and metadata using specialized software and/or web resources
Assist with collection maintenance tasks such as shifting, shelf reading, labeling, and keeping areas organized
Assist librarians and other supervisors with special projects
Other duties or special projects as assigned, including advanced shelf reading, catalog maintenance, and archival processing

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Stacks Assistant  

Maintain the overall quality and good order of the stacks. Performing tasks including building pick-up, sorting, organizing, and shelving of materials; assisting in major/minor shifting portions of the collection, shelf-reading, dusting, and meticulous statistics keeping.  Also, assist in the closing of the Library, which includes clearing the building of patrons, upholding general maintenance of study areas, and working closing hours.

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