Electronic Resources and Serials Cataloging/Metadata Librarian

The University of California, Irvine Libraries invites applications for the position of Electronic Resources and Serials Cataloging/Metadata Librarian. This position is responsible for cataloging and maintenance of serials and e-resources in all formats and languages. We are seeking a knowledgeable, energetic, and enthusiastic librarian eager to join the Libraries as we increase participation in non-MARC metadata creation for digital collections.

Qualified candidates from diverse backgrounds and life experiences are encouraged to apply. The UCI Libraries is committed to recruiting a diverse workforce and advancing UCI’s Commitment to Inclusive Excellence.


Reporting to the Head of the Cataloging & Metadata Services Department, the Electronic Resources and Serials Cataloging/Metadata Librarian will provide leadership and expertise for original and complex contributed cataloging and metadata maintenance associated with serials and electronic resources, applying national standards using MARC 21, RDA, LC PCC PSs, AACR2, and the Library of Congress classification system and subject headings.

The incumbent will manage the batch loading and maintenance of catalog records received from vendors and the University of California cataloging consortium. She /he will use data-loading tools and batch-processes, and will manage, prepare and facilitate the loading of e-resource record sets into the ILS, as well as performing e-record maintenance.
The incumbent will manage the Serials, GPO, and Electronic Resources Cataloging Unit and will supervise 3 catalogers whose duties include cataloging serials, electronic resources and US government documents.
The incumbent will serve as an expert resource person regarding serials and electronic resources cataloging within the Department and throughout the Libraries and will serve as the Libraries’ liaison to the UC-CONSER funnel.

The incumbent will maintain awareness of and engagement with national and international trends and developments in cataloging and metadata standards. As a member of the Cataloging & Metadata Services Department’s management team, the incumbent will participate in the development of local cataloging and metadata policies and procedures and in the local implementation of national standards, rules and best practices for cataloging and metadata. The incumbent will participate in library-wide committees, task forces, and special projects, and will be involved in University of California system-wide initiatives and projects related to cataloging and metadata.



  • Graduate degree in library science from an ALA accredited institution or equivalent combination of education and experience.
  • Minimum of three years recent cataloging experience.
  • Minimum of one year supervisory experience.
  • Experience cataloging continuing resources, serials and electronic monographs according to CONSER and BIBCO standards.
  • Significant knowledge of and ability to apply the following cataloging tools: Resource Description and Access (RDA), the Anglo-American Cataloguing Rules (AACR2r), Library of Congress Subject Headings (LCSH) and Library of Congress Classification (LCC), and MARC21 formats for bibliographic and authority data. 
  • Experience cataloging materials through a cataloging utility such as OCLC, in an integrated library system environment. 
  • Ability to supervise, lead, and work in a team environment.
  • Ability to make decisions independently within the framework of departmental and library policies and goals. 
  • Ability to respond effectively to changing needs and priorities showing initiative and flexibility. 
  • Ability to train staff and prepare effective training materials and other documentation.
  • Demonstrated analytical problem solving skills and ability to prioritize.
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills. 
  • Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within UCI Libraries and the campus.
  • Ability to meet the University of California criteria for advancement and promotion in the Librarian Series.


  • Three or more years of supervisory experience.
  • Experience with a national cooperative cataloging program such as PCC, NACO, BIBCO, CONSER or SACO.
  • Experience with MARC record batch processing, including the use of metadata manipulation tools such as MarcEdit.
  • Experience performing name, series, and subject authority work.
  • Working knowledge of one or more Western European language.
  • Experience cataloging special collections material.
  • Experience cataloging in an academic or research library.
  • Experience working with digital libraries or institutional repositories.

The Cataloging & Metadata Services Department

One of four departments in the Research Resources Division, the Cataloging & Metadata Services Department is responsible for cataloging and maintaining access to the Libraries collections in all formats, subjects, and languages. The Department consists of 5 librarians (including the department head), 16 library assistants, and a varying number of student assistants. There are three units within the department:

  • Catalog Maintenance and Physical Processing & Repair Unit
  • Monographs and Special Formats Cataloging Unit
  • Electronic Resources, Serials, and GPO Cataloging Unit

The Department uses OCLC for cataloging and Innovative Interfaces Inc. Millennium as the Libraries' ILS.

The UCI Libraries

The UCI Libraries are committed to innovation and excellence and are in a major period of change. The Libraries consist of the Langson Library, the Science Library, the Library Gateway Study Center, and the Grunigen Medical Library. These buildings contain over 3,600 public seats for study and research and provide more than 600 public access computers. The UCI Libraries have a staff of approximately 140 FTE plus approximately 30 student assistant FTE. The library collection consists of over 3.4 million volumes and over 137,000 journals and serial titles and an aggressively expanding electronic resources collection. The UCI Libraries are a member of the: Association of Research Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library, Center for Research Libraries (CRL), Coalition of Networked Information (CNI), Digital Library Federation (DLF), Council on Library and Information Resources (CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC), Pacific Rim Digital Library Alliance (PRDLA), and International Federation of Library Associations and Institutions (IFLA).

University of California, Irvine

The University of California, Irvine, is nestled in over 1,500 acres of coastal foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles. Founded in 1965, UCI has more than 28,000 undergraduate and graduate students and about 1,100 faculty. Nearly 67% of UCI students identify themselves as Asian American, African American, Chicano/Latino, or Native American. The University offers graduate degrees in more than 100 academic disciplines and interdisciplinary programs in addition to the M.D. and J.D. UCI’s academic programs are ranked nationally among the top universities; several doctoral programs are ranked in the top ten.

Librarians at the University of California Irvine are academic appointees and receive potential career status at the time of their initial appointment. Librarians periodically receive administrative and peer review for merit increases based on the following criteria: 1) professional competence and quality of service within the Library; 2) professional activity outside the Library; 3) university and public service; and 4) research and other creative activity.

Salary & Benefits: Salary commensurate with qualifications and experience based on the University of California pay scales. Appointment is anticipated to be at the Assistant Librarian, Associate Librarian, or Librarian rank with a salary of $50,334 – $85,933 plus an annual administrative stipend.

Librarians are entitled to two days per month of annual leave, thirteen paid holidays, and one day per month sick leave. The University has an excellent retirement system and offers a variety of group health, life, and disability insurance plans. Benefits are equal to approximately 40% of salary.

Consideration will be given to applicants with a wide range of years of experience, including qualified early career librarians.

Deadline for Applications: Applications received by October 19, 2015 will receive first consideration, but applications will continue to be accepted until the position is filled.

To Apply: Qualified applicants who wish to be considered for this position should submit the information requested: cover letter; complete résumé; a statement that addresses past and/or potential contributions to diversity, equity, and inclusion; and a list of three references (names and contact information only) via UC Recruit at:https://recruit.ap.uci.edu/apply/JPF03128 .

Upon application, candidates should be in possession of proof of their legal right to employment in the U.S. In compliance with the Immigration Reform and Control Act of 1986, verification of legal right to work will be required between the time of final selection and hiring, and is absolutely essential in ultimately being hired.

This position description is listed on the UCI Libraries web site at http://www.lib.uci.edu/current-librarian-and-administrative-vacancies with links to additional web sites featuring campus and community information.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy