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Guidelines for Course Reserves Materials

Materials owned by the UCI Libraries or UC Regional Library Facilities

Materials owned by the UCI Libraries can be placed on Course Reserves by completing the online order form for the Langson Library, Ayala Science Library, or the Multimedia Resources Center.

Circulating materials housed at a UC Regional Library Facility (either SRLF or NRLF) may be borrowed on Interlibrary Loan and placed on Course Reserves at a UCI Library. Contact us to make arrangements to have the material borrowed and placed on Course Reserves for your course. Materials obtained via Interlibrary Loan from other Libraries cannot be placed on Course Reserves.

Materials you would like the UCI Libraries to consider purchasing

The UCI Libraries will consider purchasing materials for Course Reserves (Lead time needed). Please complete the online order form for the Langson Library, Ayala Science Library, or the Multimedia Resources Center.

Materials Owned by the Instructor or Department/Print Copies of Articles

Materials owned by the instructor or department that are not owned by the Library, such as books, lecture notes, and overheads, as well as photocopies of articles, can be placed on Course Reserves by completing the online order form for the Langson Library, Ayala Science Library, or the Multimedia Resources Center Reserves Services.

Print the completed Reserves Request Form and send it with the materials to be placed on Reserves to the Langson Library Reserves Services, Ayala Science Library Reserves Services, or the Multimedia Resources Center.Instructors are responsible for providing a single-sided copy of journal or newspaper articles, lecture notes, etc., to be placed on Reserves. For Print or Electronic Reserves, only one copy of each source is needed.

Please provide a signed permission form with unpublished works that were made by students, other faculty or staff.

On the first or cover page for each photocopy of an article, lecture notes, overheads, student papers, etc:

  • Provide complete citations for published sources.
  • Provide adequate identifying information for unpublished source material.
  • Provide a copyright notice.

In accepting these copies for Reserves use, the Library staff believes that such copies are in compliance with the Fair Use provisions of Section 107 of the U.S. Copyright Law (17 USCS 107.)

Materials for Electronic Reserves

For electronic Reserves, the Library will accept print or electronic materials as well as a persistent/stable URL to the material. To place materials on electronic Reserves, please complete the online order form for the Langson Library, Ayala Science Library, or the Multimedia Resources Center. Refer to the UCI Library Copyright Guidelines on Electronic Reserves for information on what can be placed on electronic Course Reserves.

The Library prefers to use persistent or 'stable' URLs that link to materials licensed to UCI rather than scanning print copies of materials. If the UCI Libraries has a current license for access to a digital version of the copyrighted material, the citation and the URL must be supplied on the online order form. Please always use stable URLs rather than 'session' URLs, which are the web addresses that appear in your browser's window as you search databases. These session URLs are temporarily generated and will expire shortly after they are created and used. For assistance in finding stable URLs for articles in your syllabus, contact your Subject Bibliographer or Reference Services.

For materials that are not licensed to UCI for digital access or are not otherwise publicly available on the web, instructors are responsible for providing a single-sided photocopy of materials to be scanned for electronic Reserves.

If the material is already in an electronic format (examples – PDFs, Word documents, PowerPoint presentations), in lieu of photocopies, after completing the online order form, the instructor can submit the file on disk or via email to mlreserv@uci.edu for Langson Library requests or slreserv@uci.edu for Ayala Science Library requests.

On the first or cover page of each photocopy or pdf file of an article, lecture notes, overheads, student papers, etc.:

  • Provide complete citations for published sources.
  • Provide adequate identifying information for unpublished source material.
  • Provide a copyright notice.

Please provide a signed permission form with unpublished works that were made by students, other faculty or staff.

In accepting these copies for Reserves use, the Library staff believes that such copies are in compliance with the Fair Use provisions of Section 107 of the U.S. Copyright Law (17 USCS 107.)