Campus Experience Student Assistant
Position is available for the 2021-2022 academic year with possibility to extend until Fall 2022 (approximately 6-10 hours per week for the Fall, Winter and Spring quarters).
The Department of Special Collections & Archives in the UCI Libraries is hiring a student assistant to provide curatorial support for the UCI Libraries Fall 2022 exhibit on student campus experiences. The student will also provide support with archival processing of collections that focus on student campus experiences.
The student will provide support to the University Archives processor, including: Identify relevant curatorial themes or topics that are pertinent to the curatorial vision for the exhibit. Assist with the physical design and layout of materials in the exhibit. Conduct archival research to help support curation needs for the exhibit. Assist with the discovery and selection of materials for use in the exhibit. Conduct outreach to campus organizations to solicit exhibit or new archival material. Assist with storytelling narrative and editorial process for the exhibit. Participate in planned exhibit activities such as tours, social media or other online features. Follow basic rare materials handling and preservation procedures. Rehouse and label containers for university archives according to archival techniques including folder-ing, sleev-ing, and boxing. Perform sorting and arrangement tasks for archival materials. Create container lists and inventories of archival materials using Microsoft Excel or other software. Page and shelve books and archival collections within complex shelf arrangement systems. Lift and move heavy or oversized boxes, folders, and objects. Safely dispose of records according to established procedures including shredding and secure disposal. Use a flatbed scanner to create digital images of archival photographic prints, slides, negatives, and documents with specific scan settings and using specialized software such as Adobe Photoshop. Accurately and clearly type or write detailed information on flags, folders, and shelf list cards. Perform advanced LibrarySearch. Draft text for short articles and posts on social media including Twitter and Tumblr. Assist with design and production of promotional materials including buttons, flyers, handouts, and signs. Assist librarians and other supervisors with special projects. Assist with special events on weekends or weekday evenings as assigned.
Ability to perform semi-skilled clerical work (typing, filing, etc.)
Ability to perform repetitive tasks accurately
Ability to safely handle rare materials
Ability to perform some manual labor (shelving books and boxes of up to 50 lbs, carrying supplies, light maintenance and custodial tasks, shifting of collections)
Ability to do basic LibrarySearch library catalog searching
Ability to do basic archival searching on the Online Archive of California
Ability to use Microsoft Office applications including Word and Excel
Ability to use photo and digital scan editing software including Adobe Photoshop
Ability to use cloud-based file sharing programs such as Google Drive
Computer skills sufficient to work with word processing and database software
Ability to operate computers, printers, and scanners
Ability to work independently and productively, with minimal direct on-site supervision
Reading knowledge of non-English languages is highly desirable
Public or customer service experience is highly desirable
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Collection Strategies Student Assistant Currently No Openings.
General clerical tasks including photocopying, filing, data entry, preparing mailings, and faxing. Preparation of Collections-related documents using MS Word and MS Excel; knowledge of MS Powerpoint desired but not necessary. Bibliographic searching for books and other research materials using Library Search & MELVYL online catalogs (further training provided as necessary). Other tasks as required. 6-10 hours per week.
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Education and Outreach Student Assistant Currently No Openings.
Assist in the setup, maintenance, and cleanup of library stress relief initiatives
Assist librarians with special projects and simple clerical tasks
Assist in the setup, maintenance, and cleanup of the monthly book display program
Demonstrate working knowledge of the Library Search catalog and a sense of internet savvy and interpretation
Perform clerical tasks as needed, such as printing and photocopying
Create and help keep inventory for library buttons and other outreach giveaways
Assist with library outreach events alone or with library staff
Help maintain the organization of Langson Library Classroom 228 and other library rooms
Ability to interpret book call numbers and pull books from shelves
Ability to use the basic functions of MS Word and Excel
Ability to communicate clearly and efficiently with library staff
Ability to communicate clearly with, and to create a welcoming environment for, a diverse patron population
Ability to work independently under limited supervision
Ability to maintain confidentiality
Maintain status as a full-time enrolled UCI student
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External Relations Student Assistant
Provide assistance with basic administrative tasks (e.g. data input, scanning, filing, photocopying), office mailings, special department projects/events, social media and photography.
Interest and/or experience in development, events and/or marketing preferred.
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Reference Student Assistant
Apply customer service principles to assure a positive experience for patrons while providing high-quality assistance.
Apply communication strategies to clearly interact with and engage with a diverse patron population.
Explain and interpret UCI Libraries policies and procedures, referring as needed.
Help students and other patrons navigate the library website, resources, and services in person and online.
Assist library patrons with basic factual questions (location of library resources and services, printing, operating hours, Search catalogs, databases, and websites with patrons to verify information such as call numbers and locations.
Refer library patrons with questions requiring subject interpretation or advanced assistance to appropriate library staff. Physically assist patrons with finding items in our collections.
Provide basic assistance to patrons with computers, printers, scanners and microform machines and report equipment problems.
Shift, shelf read, label, and generally upkeep the Reference and map collections.
Work independently on data entry projects, special projects, and other duties as assigned.
Ability to communicate in a clear and friendly manner.
Ability to work independently under limited supervision.
Ability to maintain confidentiality.
Maintain status as at least a half-time student at UCI, which is 6 units/per quarter. Ability to pay close attention to detail and organization.
Maintain a consistent work schedule.
Ability to make decisions independently.
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Special Collections & Archives Student - Access
Follow basic rare materials handling and preservation procedures
Page and shelve books and archival collections within complex shelf arrangement systems
Lift and move heavy or oversized boxes, folders, and objects as part of shelving, paging, or shifting projects
Assist with collection maintenance tasks such as shifting, shelf reading, labeling, and keeping areas organized
Make photocopies of rare books and archival material, following procedures for safe handling
Use a flatbed scanner to create digital images of archival photographic prints, slides, negatives, and documents with specific scan settings and using specialized software such as Adobe Photoshop
Photograph 3-dimensional objects and large flat items using appropriate lighting and safe handling procedures and departmental camera; crop and adjust lighting in image files using specialized editing software such as Adobe Photoshop Lightroom
Edit digital document files including cropping, rotating, adding/deleting pages, and running optical character recognition (OCR) software such as Adobe Acrobat
Compress and edit video and audio files using specialized software
Transcribe and perform quality control for transcriptions of audio and video files
Transfer digital files onto blank disc media and cloud-based servers (such as Google Drive) for patron-initiated duplication requests
Perform quality control for digital images as part of patron duplication requests
Edit digital document files including cropping, rotating, adding/deleting pages, and running optical character recognition (OCR) software such as Adobe Acrobat
Accurately and clearly type or write detailed information on flags, folders, and shelf list cards
Perform advanced Library Catalog searches
Prepare holdings lists and perform quality control for serials and monographs
Perform missing item searches in stack areas
Draft text for short articles and posts on social media including Twitter and Tumblr
As assigned, assist with translation of Southeast Asian and other non-English language materials
As assigned, assist with design and production of promotional materials including buttons, flyers, handouts, and signs
As assigned, photograph instruction sessions and special events using departmental camera
Refill departmental supplies including paper, ink, pencils, and flags in public and staff departmental areas
Assist librarians and other supervisors with special projects, as assigned
Assist with special events on weekends or weekday evenings, as assigned
Ability to perform semi-skilled clerical work (typing, filing, etc.)
Ability to perform repetitive tasks accurately
Ability to safely handle rare materials
Ability to perform some manual labor (shelving books and boxes of up to 50 lbs, carrying supplies, light maintenance and custodial tasks, shifting of collections)
Ability to do basic library catalog searching
Ability to use Microsoft Office applications including Word and Excel
Ability to use photo and digital scan editing software including Adobe Photoshop
Ability to use cloud-based file sharing programs such as Google Drive
Computer skills sufficient to work with word processing and database software
Ability to operate computers, printers, and scanners
Ability to arrange materials by Library of Congress call numbers
Ability to work independently and productively, with minimal direct on-site supervision
Ability to communicate procedures and train other student assistants
Reading knowledge of Vietnamese, Lao, Khmer, Hmong, and/or Spanish is highly desirable
Go to Online Job Application
Special Collections & Archives Student - Archives
Follow basic rare materials handling and preservation procedures
Page and shelve books and archival collections within complex shelf arrangement systems
Lift and move heavy or oversized boxes, folders, and objects as part of shelving, paging, or shifting projects
Assist with collection maintenance tasks such as shifting, shelf reading, labeling, and keeping areas organized
Compress and edit video and audio files using specialized software
Transcribe and perform quality control for transcriptions of audio and video files
Conduct image capture process of floppy disk archival materials on a specialized imaging workstation, implementing detailed and specific steps for preservation of born-digital archival materials
Perform quality control and make batch edits to descriptive, technical, and administrative metadata for digital objects according to established procedures
Update internal department database with collection shelving locations and box numbers
Perform missing item searches in stack areas
Rehouse and label containers for manuscripts and university archives according to archival techniques including foldering, sleeving, and boxing
Perform sorting and arrangement tasks for archival materials
Create container lists and inventories of archival and monographic materials using Microsoft Excel or other software
Draft text for short articles and posts on social media including Twitter and Tumblr
Staff the desk and provide circulation/access service to users in the Orange County & Southeast Asian Archive Center
As assigned, assist with translation of Southeast Asian and other non-English language materials
As assigned, assist with design and production of promotional materials including buttons, flyers, handouts, and signs
As assigned, photograph instruction sessions and special events using departmental camera
Refill departmental supplies including paper, ink, pencils, and flags in public and staff departmental areas
Safely dispose of records according to established procedures including shredding and secure disposal
Assist librarians and other supervisors with special projects offsite, as assigned
Assist with special events on weekends or weekday evenings as assigned
Ability to perform semi-skilled clerical work (typing, filing, etc.)
Ability to perform repetitive tasks accurately
Ability to safely handle rare materials
Ability to perform some manual labor (shelving books and boxes of up to 50 lbs, carrying supplies, light maintenance and custodial tasks, shifting of collections)
Ability to do basic library catalog searching
Ability to use Microsoft Office applications including Word and Excel
Ability to use photo and digital scan editing software including Adobe Photoshop
Ability to use cloud-based file sharing programs such as Google Drive
Computer skills sufficient to work with word processing and database software
Ability to operate computers, printers, and scanners
Ability to arrange materials by Library of Congress call numbers
Ability to work independently and productively, with minimal direct on-site supervision
Ability to communicate procedures and train other student assistants
Reading knowledge of Vietnamese, Lao, Khmer, Hmong, and/or Spanish is highly desirable
Public or customer service experience is highly desirable
Go to Online Job Application